|
RECOVER THE COSTS OF EMPLOYEES PERSONAL MOBILE PHONE USAGE
The general term “mobile management” is used by many companies but offers no real significant benefit to an organisation. That is unless the technology and process of monitoring is carried out at all levels of the organisation.
Costs must be monitored across all levels of expenditure including airtime contracts and line rental, hand set distribution and ordering, repairs, redundant mobiles, bill validation, personal usage and VAT compliance to mention a few. Only when an organisation has full visibility of its costs across all levels can they achieve true “mobile management” and enjoy the benefits it offers.
ProCell ENTERPRISE is our in-house developed management tool and is becoming widely accepted as the marketing leading application.
Procell Enterprise provides organisations with full mobile spend visibility.
Procell Enterprise allows detailed number classification to aid cost allocation.
Key Features:
- Personal Call & SMS Policies & Separation.
- Audit & Asset Management & Tracking.
- Fault Reporting & Order Processing.
- Automatic Invoicing for Personal Use.
- VAT Compliance.
- Fully Customisable.
- Mobile Policy Management Tools.
- Detailed Reporting & Scheduling.
- Mobile Bill Distribution at User Level, Cost Centre Level, Department Level, Site Level.
- Very User Friendly.
- Based on Industry Standard Technology.
- Global & Personal Classification Lists.
- Account & Matter Code Allocation.
- Network Independence.
NETWORK INDEPENDENCE
ProCell ENTERPRISE works with all network providers and sits between them and the client, giving total independence and unbiased information.
In a very competitive market, most companies find themselves changing their network supplier each year. This can mean upheaval and new processes for their administration staff and employees.
Because ENTERPRISE is network independent, a company can change their supplier without losing their historical billing data (VAT regulations dictate that on request you may need to provide three years audited billing accounts), and continue with the processes that their staff are familiar with.
CORPORATE COMPLIANCE
There have been a number of rumours regarding the VAT issues associated with personal calls made on mobile phones. We have been unable to substantiate whether these stories are accurate and true, however it is advisable that companies take appropriate steps to ensure they do not fall fowl of HM Customs & Excise regulations.
Organisations from both the public and private sector are coming under pressure to ensure that they adopt strong corporate governance across the board. With this in mind, many organisations are becoming more aware of the challenges that they face - especially due to the massive growth in reliance on mobile communications.
From a corporate governance perspective there are two main issues that organisations should address:
- Financial Accountability – businesses cannot reclaim VAT on personal mobile usage and thereforeit is advisable that they take steps
in order to ensure accurate records and accounting.
- Responsible use of shareholders and public funds/money – should your staff be able to make personal calls without being monitored
– in effect spending shareholders or public money?
|
